Meetings

CRCA Board Meeting Minutes (2016/10/06)

CENTURY ROAD CLUB ASSOCIATIONMEETING OF THE BOARD OF DIRECTORS

October 6, 2016

The Board of Directors (the “Board”) of the Century Road Club Association (the “CRCA”) held a duly noticed meeting on October 6, 2016 at the offices of Gibson, Dunn & Crutcher at 200 Park Avenue, New York, New York.

The meeting was called to order by Alexis Kraft, President of the Board, at approximately 7:00 PM.

The following members of the Board, constituting a quorum of the Board, were present in person or telephonically:

  • Alexis Kraft – President
  • Gabrielle Fisher – Vice President, Racing
  • Fred David – Secretary
  • Ken Edwards – Treasurer
  • Tara Parsons – Vice President, Rider Development
  • Mim Gilbert – Communications Director
  • Ted Teyber – Director of Open Racing
  1. 2017 BOARD AND OTHER POSITIONS

The Board discussed the stats of nominations for 2017 Board positions. The Board also approved the creation of an open racing logistics coordinator and individual open race director positions and compensation for such positions.

  1. TURKEY RACE

The Board discussed logistics and marshals for the Turkey Race. The Board determined to hire paid marshals for the race using the revenue from Lucarelli & Castaldi’s sponsorship of the race.

  1. WEBSITE REVAMP

Mrs. Gilbert showed the Board a preview of the new revamped front-end of the CRCA’s website, which is expected to be ready to be launched by year-end.

The Board also discussed next steps for revamping the back-end / database of the website.

  1. MEMBERS’ SURVEY

The Board reviewed a draft of the year-end members’ survey and discussed certain of the questions in that draft. The Board signed-off on the draft with some changes that were discussed and Mr. David agreed to make those changes and circulate the survey to the CRCA members.

  1. 2017 RACING CALENDAR

Ms. Fisher presented a draft of the schedule of CRCA races for 2017. The Board agreed to attempt to hold the 2017 Bear Mountain Classic on the Saturday of Mother’s Day weekend, subject to approval from NYS Parks.

  1. ADJOURNMENT

There being no further business, the meeting was adjourned at approximately 9:00 PM.

Respectfully submitted,

__________________________ Fred David Secretary

 

CRCA Board Meeting Minutes (2016/08/22)

CENTURY ROAD CLUB ASSOCIATIONMEETING OF THE BOARD OF DIRECTORS

August 22, 2016

The Board of Directors (the “Board”) of the Century Road Club Association (the “CRCA”) held a duly noticed meeting on August 22, 2016 at the offices of Gibson, Dunn & Crutcher at 200 Park Avenue, New York, New York.

The meeting was called to order by Alexis Kraft, President of the Board, at approximately 7:00 PM.

The following members of the Board, constituting a quorum of the Board, were present in person or telephonically:

  • Alexis Kraft – President
  • Gabrielle Fisher – Vice President, Racing
  • Fred David – Secretary
  • Ken Edwards – Treasurer
  • Mim Gilbert – Communications Director
  • Ted Teyber – Director of Open Racing
  1. TURKEY RACE

The Board discussed the reinstitution of the Turkey Race and how to obtain the requisite marshals for the race, including offering amnesty for suspended riders and obtaining a sponsor to provide sufficient revenue to the CRCA to allow the CRCA to hire paid marshals. The Board determined to explore both alternatives and to discuss a final solution at a later date.

  1. WEBSITE REVAMP

Mrs. Gilbert provided an update on the process of revamping the CRCA’s website. Mrs. Gilbert reported that she was working with an outside developer to re-design the front-end of the website with a goal of having the new website ready to be launched by year-end.

Mrs. Gilbert also reported on work to change the privacy settings on the website’s back-end / database to ensure members’ personal information remained private.

Mr. David agreed to reach out to Randy Locklair to determine steps for upgrading and modernizing the website’s back-end / database.

  1. END OF YEAR PARTY

Alexis provided an update on planning for the end-of-year party, which is expected to be held at the Rapha Cycle Club New York in November. The Board discussed the budget for the party and plans to promote the event.

  1. OPEN RACING LOGISTICS POSITION

The Board discussed options for further delegating work related to the club’s open races, including new volunteer or board positions. The Board determined to pursue a structure where each open race (other than those held in Central Park) would have a separate race director who would receive appropriate compensation and to seek out an additional person who would be in charge of managing logistics for all of the open races and who would also receive appropriate compensation. Mr. Teyber agreed to reach out to potential volunteers for the positions.

  1. 2017 BOARD ELECTION

The Board discussed timing for the 2017 board election process. Mr. Kraft agreed to each out to Rod Millot, former president of the CRCA, regarding establishing an election committee.

  1. TREASURY / FINANCIAL

Ken Edwards provided a detailed update on the status of the CRCA’s financial position, including a presentation of the CRCA’s available cash, the current revenue from membership enrollment and donations (which is still currently trending slightly down compared to 2015), open race registrations and remaining 2016 expenses. Mr. Edwards reported that the CRCA is currently projected to break even or make a small profit in 2016 based.

Mr. Edwards followed up on the previously discussed proposal to re-invest CRCA’s cash holdings into higher-yielding assets. Mr. Edwards and the Board determined not to further pursue the matter.

  1. SPONSORSHIPS

The Board discussed sponsorship opportunities for 2017, including title sponsors for open races. Mr. David agreed to follow-up with Russ Bogin regarding preparing a sponsor proposal “deck” that could be sent to prospective sponsors.

  1. OPEN RACING

Ted Teyber provided an update on the status of preparations for the CRCA Hincapie Classic in Memory of Lou Maltese and the CRCA Hincapie Grand Prix in Honor of Fred Mengoni.

  1. ADJOURNMENT

There being no further business, the meeting was adjourned at approximately 9:00 PM.

Respectfully submitted,

__________________________ Fred David Secretary