The all-volunteer CRCA Board held its September Board Meeting via video conference on September 27. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below. If you have any questions or concerns about meeting minutes please reach out to Matthew Vandivort, Secretary, or any CRCA Board Member.
September Board Meeting Minutes (September 27, 2018)
Attendance
Phone. Ken, Gabby, Tara, Dan, Tony, Julius
July meeting minutes. Approved
End of season deliverables
2018 End of Season Party
Lucia/Matt overseeing Rockstar Games planning of party
Date TBD: likely first 2 weeks in Nov: Tues/Weds
Location TBD: likely LES/Wburg - currently negotiating cost w/ venues (Rapha backup contact info fwded to R*)
Zwift competition in lieu of rollers (likely means no need for USAC official/permits). Details still being worked out
Sponsors/prizes being collected
Lucia will order trophies (likely next week)
Elections
Secretary to own
Dan to work with Matt re:
Election committee
Process
Call for nominations
Submissions
Vote
Reach out to Fred for process/timing from last year
Requests for nominations
Personal statements due 10/26
Results announced 11/15
Current members planning to run
Tony - marshal
Dan - secretary
Tara - VP Rider Dev
Randy - membership
Jeff - PR?
Lucia - Communications?
Need
President
Treasurer
Club racing
Open racing
Teams
Membership survey
Look up Survey Monkey from last year and use as base
Fred owned last year. Need access
Gabby to reach out to Fred
Complete internal update by 10/12
Send out to members by 10/19
Leave open for couple weeks
USAC close-out documentation
Completed club racing
Tara completing final post-event report
Transition + knowledge transfer
Prepare documentation for handoff at very least
Star Track Dinner
Went well
Post-season feedback session w team managers
Workstream updates - high level status + what’s burning / risks, escalations, blockers
Club Racing
Julius to begin reaching out to NYC Parks
Open Racing
Marshalling
Discussing how to handle situations where Paulette may be out of town next year
Suspended members reaching out to find out how to resolve. Since racing is done this year, will need to determine how to make that up early next year
Propose budgeting same amount of money as 2018 ($5k) for marshal reserves
Communications
Finance
2017 books completed. Meeting with CPA tomorrow. Planning to file taxes in foreseeable future pending meeting with CPA
2019 budget. Using 90% of 2018 due to anticipation of fewer donors/members
Remaining 2018 expenses
EOY party
USAC
Final coaches bills
PR/Sponsorship
Rider Development
Putting together report of women’s dev series & sending out survey to participants
Making sure all coaches have submitted invoices
Membership
Teams
Roadmap for 2019
FY 19 budget submission
Contract renewals for BRP and Tom Mains
New Business
Notes
These minutes are considered to be in draft form pending approval from the full CRCA Board at the next meeting.
