The all-volunteer CRCA Board held the March Board Meeting Thursday, March 21st. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below. If you have any questions or concerns about meeting minutes please reach out to Dan Goldberg (Secretary), or any CRCA Board Member.
MAR: Thursday, March 21, 2019, 7 PM - 9 PM
Attendance
In-person: Dan, Kevin, Lucia, Randy, Tara
Phone: Clay, Ken, Jeff, Matt, Sean, Tony
February minutes: Approved
President
Neil Weissman advocating for GWB bike path. We’ll share info on his behalf for ways members can voice their support in advance of upcoming vote
Lucia & Randy met with new USAC President
Good, open conversation. Sounds like he wants input from folks on the ground on ways to improve.
Acknowledged need to find sponsors to help provide additional resources for members
Focused on customer service, but aware currently not offering value for non-racing cyclists
Thinking about a beginner guide in Spanish to help those with limited English get started, and associated opportunities to facilitate
Club Racing
Club race 1 set for Saturday: CPMU, Sergio doing Safety
Working on L&C backdrop to continue promoting sponsorship
May not have by 1st race, but should have by 2nd
Equipment trailer
Paulette noted trailer was a mess after open racing. Need to find a way to set process so things are returned to appropriate locations/in right order
Kevin to ask Paulette for her input here re: issues and basic instructions for repacking trailer
Open Racing
Need to get cash from sponsors
Matt and Liz will not run Grant’s next year so if we need to transfer any knowledge, reach out
Orchard Beach
Need to collect cash from Blue Ribbon
Registration trickling in
Need comms to announce and publicize
Still need formal approval to host, longer schedule, and road repairs
Bear Mountain
Jeff in talks with Jamison
Camping & food. Need decision by next week at latest.
Paperwork due April 11
Randy working on food/food truck options as well as potential beer sponsors. Planning to have info by Monday
Need alcohol permit: ~$100
Camping
Even if we don’t formalize an event, still find a way to make camping feasible for those who want to stay on their own
No parking at campsite
Matt to ask Tracy re: what options are for overnight parking
Once we know what our options are for food & camping, then reach out to NYCC re: luggage shuttle options
Dave Jordan
Submitted on BikeReg
USAC permit by April 1 to avoid late fees if possible
In-conversation with Jordan family
Junior fields
Reduced fees 95%
Remaining race directors needed for CP races
Reach out to membership base
Clay to put comms out for call
Pre-req would be supporting at other open races with experienced individuals
Marketing around Bear, Orchard, and Jordan
Can look at other members that are willing to post on social
Teasers around events, people callouts/intros
Someone needs to do technical guides, KOMs announcements, and other tasks as well
Treasurer
Approved donation to Central Park Conservancy
Marshaling
Announcement went out for upcoming races, and no major issues so far
Tony provided Paulette list of marshals that should be there
Still planning to look at automating check-in (pending workload)
Rider Development
Hunter Allen at Rapha on Monday at 7pm
Need social/comms support
Need some money to provide food
April race clinic (men and women)
On BikeReg
Should socialize with comms support
Look at other groups to cross-promote
Lucia to post on NYCC
Women’s dev
For 2020, look at additional cash sponsor options
Continue partnering with women-owned organizations & those that promote women’s cycling
Machines for Freedom designing leader jersey
Sponsorship/PR
Need to collect from Roka & Yaakov Morganstern
Working on PB sponsors for a couple upcoming races
Teams
Website edits complete for about teams
Consider adding sponsor names in team info
Bear Mountain
Foundation doing all team duties for race
Feed zone. 1 zone for all 3 waves. Need 4 people to staff feed zone (12 total)
E2Value now has 2 teams. 1 local, non-CRCA & 1 CRCA
Because set up as 2 separate teams under USAC, not out of CRCA compliance
Follow up convo re: membership structure and value add to members to attract new members
Considerations around teams splitting off into 2 teams
Membership
Trailing 2018 numbers by 55 members as of now
Budget looks good, but lacking numbers to fill out all marshaling needs
Randy has been personally emailing a number of people who didn’t renew from last year
Randy to start working on next social events
Communications
Work on checklists needed for each facet that needs support
Look at opportunities to delegate straightforward tasks, while retaining more technical aspects within board
Clay will be looking at timing of posts on social to see what/when performs best & opportunities to promote other aspects of club
Thinking around hyping up leader jersey/transfers to keep positive but encourage competitiveness
More post-race reporting around Boyd Cup
Need to understand comms needs across Open, Club, and Women’s Dev and then synchronize
Lucia to share flyer templates
