January: Monday, January 20th, 2020, 6pm - 9pm
The all-volunteer CRCA Board held its first meeting of 2020 on Monday, January 20th. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below. If you have any questions or concerns about meeting minutes please reach out to Travis Torsky (Secretary), or any CRCA Board Member.
Attendance
Lucia, Kevin, John, Alex, Travis, Jeff, Mitchell, Emily, Sean, Tara
Special Guest appearances by:
Dan, Elizabeth, Matt (via phone)
PRESIDENT
Welcome and Intros
Distributed and explained Non-profit Board of Directors Guidance materials
Distributed and explained Board & Key Personnel Conflict of Interest Policy & Conflict of Interest Disclosure Form, which will be required of all Board Members and Key Persons
Discussed Importance of Inclusivity and creation of Anti-harassment policy
Discussed Intra-Board Communication options and feedback: slack/e-mail/txt
TREASURER
Have fully integrated into Quickbooks for 2020
Overview of 2019 expenses
Update on current funds
Increase in the cost of USAC insurance
Update on outstanding sponsorship payment
Clarified tax expectations for freelance hires
Paypal account for the club is now live
TEAMS
Update on CRCA Logo requirements has been sent out to teams.
Increased marketing push to attract new teams for 2020 including a stronger focus on social media
Addressed issues regarding team duties and the need to reevaluate our needs for 2020.
MEMBERSHIP
Board discussed and voted in the affirmative to create new membership structure
No change made to associate membership
Season pass is now $150 with 2 marshal dates required
Donor membership price has been reduced to $450
A new “Volunteer” level membership for $100 will be introduced and limited to 30 members. Will require 3 marshal dates
Board discussed and vote in the affirmative to create CRCA patches for unattached riders to wear on neutral kits, replacing yellow club jersey requirement
MARSHALING
Paulette has retired and will not be the main contact any longer for marshal subs
Members who need to hire a sub will contact Marshal Director directly.
Price remains $50 to hire a substitute marshal
Discussed ways to improve marshal no-show rate and make marshal check-in more efficient
CLUB RACING
Board discussed and voted in the affirmative to institute chip timing
Chips provide instant results
Eliminate the need to check-in prior to races
Will last 5-7 years and can be reused by members
Ease administrative burden for Board/Team Duty/Staff
OPEN RACING
Dates for Open Races have been determined
May 3 – Orchard Beach
May 9 – Bear Mountain
May 30 – Dave Jordan Classic
June 27 – Grant’s Tomb
July 12 – Lou Maltese Memorial
July 26 – Mengoni Grand Prix
PUBLIC RELATIONS / SPONSORSHIP
Lucarelli & Castaldi have renewed the title sponsor for Club Series
In negotiations with sponsors for open races
Need to find additional sponsors
RIDER DEVELOPMENT
New rider clinics will start in February to prepare people for March 1st season start
