The all-volunteer CRCA Board held two meetings in February: the first a regularly scheduled monthly board meeting February 12 and the second, a pre-season check in call on February 25. Minutes from both meetings, in draft form pending ratification by the full Board as part of the next meeting, follow below. If you have any questions or concerns about meeting minutes please reach out to Clay Jones, Secretary, or any CRCA Board Member.
FEB: Tuesday, February 12, 2019, 6:30PM-10PM
Phone Meeting
Attendance: Ken, Lucia, Sean, Matt, Liz, Jeff, Randy, Kevin, Dan
January minutes: Approved
President
Conflict disclosure
All members need to submit signed conflict disclosure and send to Dan/upload to Drive
Motion to adopt tabled until next meeting
Anti-harassment/discrimation statement
Consider adopting something formally. Maybe add to code of conduct content
Lucia to draft language
GoogleDrive/crca Acct
Try to ensure everyone uses Board account when accessing CRCA docs
Open Racing
Grant’s
Reg started strong, leveled off
Permit/paperwork - good shape
USAC done
Officials & Vendors set
Sound permit still in process
New finish line location established and noted in site map
Supply purchasing
Need sponsorship info this week
Towing
Need to assign duty
Membership
Randy looking at different segments that haven’t re-registered to identify ways to address them
Number pickup
Veselka 2/25
Brooklyn social 2/28
Manhattan social 3/5
Considering pickup at early open races
Randy processing waivers
Working on post-race social events
Once season is underway, want to start working on marketing club through other organizations
Secretary
Scheduling pre-season Board call
Dan will be taking over posting agenda and minutes
Communications
Each Board member should review website pages that relate to their owned responsibilities
Marshaling
Considering redistributing marshals to make sure we have coverage
Working on plan in the event Paulette is on vacation
FEB: Tuesday, February 25, 2019, 7PM-9PM
Phone Meeting
Attendance: Ken, Lucia, Matt, Kevin, Clay, Tara, Tony, Dan
President
Conflict of Interest disclosure
Tabled until after Grant’s Tomb
Statement of Inclusivity
Language approved for inclusion
Lucia to publish with note introducing
Field limits
Ran into problems with certain clubs’ Cat 5 riders upgrading to 4, but then those clubs had to regularly “bench” Cat 4 because they were over 9 racer cap
Proposing either increasing B field limit to 10 racers per team OR allowing Cat 4 to self select to race with 5s
Issues noted:
Upgrade points not available to a Cat 4 racing in 4/5
Teams have been dealing with cap rule for many years so this could be viewed as unfair to institute now
B & W fields approved to increase team rider limits to 10
Noted to review in a couple races
W fields
Normally open to all Categories, but may shift based on catergories for a given race
Consider devoting separate check in line
VP Racing
Waiting to hear back from some operational folks
Results process
Kevin to reach out to Tom to align
Lamp post (re)numbering
Kevin to check on this. Julius had mentioned trouble assigning correct position based on current identifying info
Race info
Plan to draft copy for review by EOD Wednesdays before races. Finalize and publish before Newsletter goes out 12pm Thursdays
Post race summary
Results weekly
Series standing update occasionally
Plan to get live Monday morning
Open Racing
Need to identify club series championship race
Either pick an existing park race, or look at Bear or Orchard
August 3rd selected
Grant’s
W field very low on reg
Will reach out to other local clubs to see what it would take to attract more racers
Treasurer
Accrued 90% of membership budget we have in place
Donors. Trending right behind where we were last year
Membership up to 516
Targeting break even, though may lose a little money this year
Supplies
Grant’s list being finalized tomorrow
Marshaling
Reminder email going out tomorrow for Saturday’s race
Working on backup plan for when Paulette is on vacation
Tony to review recent documentation against our plan and note any discrepencies
Rider Dev
There are women’s dev supplies in trailer
Bikereg up for women’s dev
Calendar items difficult to click on from mobile
Seems to be iPhone-specific
Matt to look into widget
Tara to ride at back of field to help with neutralization and rider “coaching”/support/questions for those toward the back
Sponsorship
Jamison on board for Bear sponsorship
Lucarelli & Castaldi KOM
Still working on Specialized for Women’s Dev
Orchard Beach - Blue Ribbon
Bear Mt non-race event
Will work on feasibility after Grant’s
James from NYCC expressed interest
Teams
Grant’s
Need to know who’s doing reg & binders for Grant’s
Will work on social media responsibilities next week
Communications
Next in-person
Go through content calendar to assign roles/responsibilities
Long-term
FAQ. Writing up and plan to circulate
E.g., marshaling details, registration, number pickup, etc
Secretary
Sending out Doodle for March Board meeting, looking at weeks of 3/18 & 3/25
