CRCA Board Meeting Minutes (March 2018)
Guest User | 2018-04-02
The all-volunteer CRCA Board held its March Board Meeting via video conference and in person on Wednesday March 28. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below. If you have any questions or concerns about meeting minutes please reach out to Matthew Vandivort, Secretary, or any CRCA Board Member.
Attendance
In person: Jeff, Tara
Video conference: Ted, Julius, Gabby, Ken, Lucia, Randy, Matt, Tony, Dan
February board meeting minutes approved with one abstain and six approves
Teams
Google spreadsheet is updated and available for reference, still have some availability for additional team duty assignments as required.
Discussion of how to respond to CRCA sub-teams that have active racers who have not taken out CRCA membership (associate membership required). Randy and Lucia to manage response.
Discussion of team kit requirements and ensuring that all teams have a CRCA logo as part of their permanent kit design.
Finance
Grant’s Tomb Criterium financial summary presentation including closing out all sponsorship payments
Club budget summary update: membership trending inline with this time last year with improved donor membership trends. Club budget will be significantly impacted by whether the marshaling schedule fills during the course of the season.
New tax prep firm hired to assist with taxes, progressing with the onboarding process and will reach out to the board as required.
General update on several outstanding payments and issues outstanding.
Club Racing
Discussing results improvements opportunities in tandem with Tom Mains. Number assignments become more important, particularly around upgrades between fields and field selection (e.g. Masters fields). Julius meeting with Tom tomorrow.
Relationship with NYC Parks appears to be in a good place at the moment. Continue to focus on improving communications with parks.
Bagel dates: to be determined. Waiting for weather to improve - May/June/July or June/July/August. Wild Stallions to assist with this on the team duty front.
Motos: had some complaints about the radios. Ordering new radios to replace our aging stock of inventory. Will mark the new radios with their purchase date so we can track the new radios and throw out the old radios.
Open Racing
To review feedback from Jeff Poulin regarding Grant’s Tomb and implement improvements for the rest of the Open Racing schedule accordingly.
Orchard Beach
Site visit coming up in April. Preliminary discussion of budgeting and sponsorship. Will remain the Zach Koop Memorial. Will start the marketing process shortly
Biggest risk is whether NYPD shows up on time race morning. Need to insure marshaling
Bear Mountain
Circling back with sponsor that had previously indicated interest and pursuing several additional potential sponsors.
Confirmed three SRAM cars, working with the moto Calvary. Schedule is finalized and registration is scheduled to open in two weeks.
Grants will be submitted to NYSBRA shortly.
Dave Jordan
Discussion of field structures to be used at the 2018 edition in the context of Jordan family priorities (goals: big prize pool, supporting juniors racing.
Membership
Randy corrected a minor issue with the admin dashboard - currently running ahead of last year’s membership numbers by ~10 members.
Race numbers have been delivered to tailwind and the roster update process has been automated accordingly so that Earl can hand out the appropriate numbers. A significant portion of the numbers were already distributed.
Tailwind requests: power trainer series at Tailwind and a post race coffee and breakfast at Tailwind. Possibly April 21st.
Now that number distribution has essentially ramped and the admin is in a stable place Randy is going to start working on planning additional member events: happy hours, etc.
Rider Development
Tara/Randy to discuss a system for collecting CRCA waivers - additional discussion to follow offline or at the next meeting.
Dave Jordan community ride is on the calendar - not currently permitted but will have a discussion on permitting vs. using club waiver.
Women’s Development Series is hosting some social and education events. Next one on Tuesday night at Tailwind with Women’s Woodstock Grand Prix.
Race Clinic coming up on April 7th. Tara to reach out to team duty individuals. Anne Marie Miller will be coaching with Tara (will cover the level 2 coaching).
Reminder that all category 4/5 riders need to do a skills sessions before they are able to compete in a CRCA Club race. Important to maintain safety standards and the rules apply to everyone
Level 2 coaching: not possible for Tara to get certified as a level 2 coach this year based on the limited schedule availability for certification.
Tara to request help with Squarespace
Marshaling
Had a full slate of 55 marshals at the 2nd club race albeit with 2 no show members and 1 walk on. Both people have been notified that they are suspended, only one response thus far.
Walk on policy clarified: once we hit the minimum number of marshals we are not accepting any walk ons. Important for members to show up for their assigned race date if we are going to avoid cannibalizing our marshal supply.
Continue to work on streamlining work morning workflow and the documentation around marshaling. Will also insure that documentation is in place for Open Races.
Sponsorship
Discussion of closing out the Roka sponsorship arrangement. Jeff has the full details.
Women’s Development Series: finalizing the sponsorship agreement shortly. Discussing priorities for the sponsorship funds to insure it is allocated inline with sponsor priorities.
Communications
No major updates. Plan on circling up with the member who had interest in assisting with social media strategies next week.
Notes
These minutes are considered to be in draft form pending approval from the full CRCA Board at the next meeting.
Meeting Minutes
Nov 1, 2018
CRCA Board Meeting Minutes (October 2018)
Nov 1, 2018
The all-volunteer CRCA Board held its October Board meeting on October 29. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below.
Nov 1, 2018
Oct 23, 2018
CRCA Board Meeting Minutes (September 2018)
Oct 23, 2018
The all-volunteer CRCA Board held its September Board meeting on September 27. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below.
Oct 23, 2018
Sep 20, 2018
CRCA Board Special Meeting Minutes: CRCA Contributes $5,000 to Star Track Dinner (September 2018)
Sep 20, 2018
The all-volunteer CRCA Board held a special meeting on September 13th to address a proposal to allocate funding to the Star Track gala dinner.
Sep 20, 2018
Jun 15, 2018
CRCA Board Meeting Minutes (May 2018)
Jun 15, 2018
The all-volunteer CRCA Board held its April Board Meeting in person and via video conference on May 30. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below.
Jun 15, 2018
May 18, 2018
CRCA Board Meeting Minutes (April 2018)
May 18, 2018
The all-volunteer CRCA Board held its April Board Meeting in person and via video conference on April 30. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below.
May 18, 2018
Apr 2, 2018
CRCA Board Meeting Minutes (March 2018)
Apr 2, 2018
The all-volunteer CRCA Board held its February Board Meeting in person and via video conference on Wednesday March 28. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below.
Apr 2, 2018
Feb 20, 2018
CRCA Board Meeting Minutes (February 2018)
Feb 20, 2018
The all-volunteer CRCA Board held its February Board Meeting via video conference on Wednesday February 12. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below.
Feb 20, 2018
Jan 25, 2018
CRCA Board Meeting Minutes (Mid-January 2018)
Jan 25, 2018
The all-volunteer CRCA Board held a second mid-month January Board Meeting via video conference on Monday January 22. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below.
Jan 25, 2018
Jan 18, 2018
CRCA Board Meeting Minutes (January 2018)
Jan 18, 2018
The all-volunteer CRCA Board held its January Board Meeting via video conference on Monday January 15. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below.
Jan 18, 2018