CRCA Board Meeting Minutes (October 2018)

The all-volunteer CRCA Board held its September Board Meeting via video conference on September 27. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below. If you have any questions or concerns about meeting minutes please reach out to Matthew Vandivort, Secretary, or any CRCA Board Member.

September Board Meeting Minutes (September 27, 2018)

  • Attendance

    • Phone. Randy, Dan, Ken, Tony, Gabby, Tara, Ted

  • September meeting minutes. Approved

  • End of season deliverables

    • 2018 End of Season Party, 11/15

      • Trophies are in with Matt

      • Bikereg page is updated

      • Registration is $10 donation to CRCDF

    • Elections:  election committee, nominations, and overall timeline

      • Nominations due 11/9

      • In to-date:

        • President. Lucia

        • Treasurer. Ken

        • Teams.

          • Kevin Hseih

          • Jamie Chapman

        • Membership. Randy

        • Marshaling. Tony

        • Secretary. Dan

        • Rider Dev. Tara

      • Rod working on election platform

    • Membership survey

      • Gabby still working on

    • USAC close-out documentation:  2018 coaching permit

  • Prep for 2019

    • Park race dates

      • Parks noted no flexibility in calendar as of now

    • Open race dates for NYSBRA calendar

      • Work to share dates. Noted Maltese may become club race

      • All tentative dates. Will fall on 2019 Board to align on calendar

      • Bear Mountain (day before Mother’s Day), Orchard, Grant’s should be fairly consistent w/prior year dates

    • Moto coordinator next steps

    • Sponsor renewals

      • Already have two sponsors confirmed

        • Lucarelli & Castaldi for club series

        • Hincapie for Maltese & Mangioni

      • Reached out to Tomi at Blue Ribbon

      • Still have open

        • Bear

        • Grant’s

        • Orchard

        • Ft Lee (may not happen)

      • Women’s Development TBD

    • Transition + knowledge transfer

  • Post-season feedback session w team managers

  • Workstream updates if not covered above - status/ what’s burning / escalations / blockers

    • Finance

      • 2019 budget in the works. Need donors, sponsors, members

      • Did well with marshaling in 2018 so didn’t need backfill bucket of funds

      • Paying taxes tomorrow

      • New accountants putting us on Quicken so working on associated tasks to transition

      • CPA noted may move to 501(c)(3)

    • Membership

      • Working on ways to help drive membership next year. Will share with board once buttoned up a bit

      • Taking care of loose ends from tech updates this year

      • Consider hiring/RFP’ing admin

      • Looking into SSL/secure site update

    • Teams

      • Consider team duties for additional tasks that may need support in 2019. E.g., social happy hours, race-related, etc

  • Roadmap for 2019

    • FY 19 budget submission

    • Contract renewals for BRP and Tom Mains

  • New Business

    • Update on Chasing Cancellara Meeting w Fabian Cancellara’s brand team and Swiss consulate

      • Planning to stay in touch next year. Bear Mt may make the most sense

Notes

These minutes are considered to be in draft form pending approval from the full CRCA Board at the next meeting. 



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