The all-volunteer CRCA Board held its October Board Meeting via video conference on October 29. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below. If you have any questions or concerns about meeting minutes please reach out to Matthew Vandivort, Secretary, or any CRCA Board Member.
September Board Meeting Minutes (October 29, 2018)
Attendance
Phone. Randy, Dan, Ken, Tony, Gabby, Tara, Ted
September meeting minutes. Approved
End of season deliverables
2018 End of Season Party, 11/15
Trophies are in with Matt
Bikereg page is updated
Registration is $10 donation to CRCDF
Elections: election committee, nominations, and overall timeline
Nominations due 11/9
In to-date:
President. Lucia
Treasurer. Ken
Teams.
Kevin Hseih
Jamie Chapman
Membership. Randy
Marshaling. Tony
Secretary. Dan
Rider Dev. Tara
Rod working on election platform
Membership survey
Gabby still working on
USAC close-out documentation: 2018 coaching permit
Prep for 2019
Park race dates
Parks noted no flexibility in calendar as of now
Open race dates for NYSBRA calendar
Work to share dates. Noted Maltese may become club race
All tentative dates. Will fall on 2019 Board to align on calendar
Bear Mountain (day before Mother’s Day), Orchard, Grant’s should be fairly consistent w/prior year dates
Moto coordinator next steps
Sponsor renewals
Already have two sponsors confirmed
Lucarelli & Castaldi for club series
Hincapie for Maltese & Mangioni
Reached out to Tomi at Blue Ribbon
Still have open
Bear
Grant’s
Orchard
Ft Lee (may not happen)
Women’s Development TBD
Transition + knowledge transfer
Post-season feedback session w team managers
Workstream updates if not covered above - status/ what’s burning / escalations / blockers
Finance
2019 budget in the works. Need donors, sponsors, members
Did well with marshaling in 2018 so didn’t need backfill bucket of funds
Paying taxes tomorrow
New accountants putting us on Quicken so working on associated tasks to transition
CPA noted may move to 501(c)(3)
Membership
Working on ways to help drive membership next year. Will share with board once buttoned up a bit
Taking care of loose ends from tech updates this year
Consider hiring/RFP’ing admin
Looking into SSL/secure site update
Teams
Consider team duties for additional tasks that may need support in 2019. E.g., social happy hours, race-related, etc
Roadmap for 2019
FY 19 budget submission
Contract renewals for BRP and Tom Mains
New Business
Update on Chasing Cancellara Meeting w Fabian Cancellara’s brand team and Swiss consulate
Planning to stay in touch next year. Bear Mt may make the most sense
Notes
These minutes are considered to be in draft form pending approval from the full CRCA Board at the next meeting.
